ITEMS DISCUSSED

1.      September Conference Planning

Mark gave a brief overview of the Vail Cascade Hotel & Club where the conference will be held. He passed out a spreadsheet of meal costs and reviewed the costs. There are no costs associated with room rentals, but there is a daily vendor cost. We are anticipating 15 + - vendors and we will need to charge each vendor $ 150 for registration.

Mike G. indicated that the field trip bus costs between $ 220 - $ 330 depending upon the number in the party.

Mike B. has found that golf in Vail Valley averages $ 95 / person. It was decided that Mike should check around a little more to see if he can better this cost.

Susan proposed a conference charge of $ 150 / person for any one of the three organizations attending the conference, and $ 180 / person for non-members. Those in attendance at today's meeting approved the conference per person charges. Susan indicated that the conference brochure will be mailed out in early May. She handed out a breakdown of last years conference costs and reviewed them.

Brian currently has 19 responses to the Call for Papers. He handed out an abstract of each submittal and the group discussed adding to or subtracting from the current list.

Mark suggested that the conference could have a session for just mountain communities. Maybe the conference brochure could include an insert for a special mountain session. Susan, Brian, and Brad Anderson will put together some kind of a mountain session. Maybe the mountain session could be held on the Friday morning time slot.

Susan next discussed the need for a keynote speaker. She suggested David Neenan who works for a design build firm in Fort Collins. David puts on "Thinking Outside the Box" seminars all over the world. It was decided that Susan should go ahead and reserve David Neenan for the conference keynote speaker position.

Currently there are no meal speakers nor meal entertainment. Maybe a local speaker could talk on local flooding problems. Or maybe a local historian could speak at one of the meals. Susan will contact the Vail town engineer, Greg Hall, and discuss available people for meal speaking positions.
 

3.      Community Benefit Program

Brian explained that three people are helping assemble all of the pieces for the Community Benefit Program so he can then present it to the CASFM Board. At this time Brian is waiting for the three people to provide him the materials they have promised him. John P. suggested that flyers may be send out to communities to see if the communities are interested in obtaining CASFM help.
 

There are currently 178 paid members. In summary the CASFM organization currently has $ 31.77 in the savings account and $ 10,452.74 in the checking account.
 

Brian explained that Larry Lang and company are moving ahead on the Flood Task Force in advance of this summers snow melt floods which may or may not occur.

Bill explained that a recent workshop in Denver blasted storm water and water resource projects without having all of the facts that went into those projects. He explained that one could make each and every project pretty, but pretty costs more money and nobody wants to pay for pretty. Maybe a future CASFM conference session should be held to discuss the topic of pretty projects, maintenance issues, obtaining an end product that works. Citizens need to understand what they are giving up in order to get a pretty project.

It was suggested that at the beginning of this years conference, someone announce that different people will be presenting different opinions on various subjects and caution everyone that these are just peoples opinions on the way to do a particular project. Maybe a summary panel should be held near the end of this years conference to discuss and bring out all of the issues, positions, opinions, etc. Maybe we should invite someone to speak on "Conflict Resolution" at the conference.
 

END OF MEETING MINUTES

These meeting minutes have been prepared by Kevin Gingery. Any corrections, additions and/or modifications should be forwarded, within 7 days from receipt, in letter form to the following address:

Kevin Gingery
RBD, Inc. Engineering Consultants
209 S. Meldrum
Fort Collins, Colorado 80521

Prepared By: