ITEMS DISCUSSED

1.      September Conference Planning

Susan handed out a draft copy of the conference brochure and the group reviewed the draft copy and commented accordingly. Brian mentioned that Mark Matulik is formulating a floodplain mitigation workshop (at the conference site) from approximately 7-9 pm on the Wednesday evening of the conference.

At the conference registration table, each person signing in should be asked if they are staying overnight and if so for how long. This way we can gain an accurate count of hotel room nights actually utilized, for future planning efforts.

Kevin will coordinate with Brad Anderson in order to type up name tags which include the CASFM logo.

At the end of the conference we will need to analyze the September conference time frame in order to determine if a different time frame should be considered for the 1997 conference. If the 1997 conference should be earlier in the year, less time will be available to put the conference together and we will need to begin immediately this fall on the planning process.
 

Doug handed out an interim analysis of the IRS/Liability Study Results. The CASFM organization is determining if the organization is in conformance with current IRS laws and if professional liability insurance and general liability insurance should be obtained. Everything with the IRS tax laws is ok. Professional liability insurance and general liability insurance is still being analyzed. Cost of professional liability insurance and general liability insurance could run $4,000 - $5,000 per year if obtained. The group discussed accidents occurring at workshops or conferences and the need for insurance to protect the officers of the organization from being sued. The matter of insurance will be examined further and discussed at the upcoming ASFPM conference as well as the next General Planning Meeting in July.
 

4.      Community Benefit Program

Brian explained that two people are helping assemble all of the pieces for the Community Benefit Program so he can then present it to the CASFM Board. At this time Brian is waiting for the two people to provide him the materials they have promised him.

It was suggested that the organization obtain a list of communities with populations less than 5000 people.

The issue of professional liability insurance and general liability insurance was again brought up with reference to the community benefit program. Brian will coordinate this issue further with Doug and his insurance contacts. The organization may need legal advise in order to analyze how a community benefit program and insurance requirements will mix so that the officers of the organization are not sued for some unexpected reason by a community.

Dan will ask the attorney who drew up the CASFM bi-laws about the legal aspects of the community benefit program versus insurance versus a disclaimer signed by a community to see what would be appropriate for the CASFM organization.

It was suggested that a pre-community workshop of do's and don'ts for CASFM members participating in a community benefit program be held before the group ever went to the field on an actual program.
 

The group asked how Mike Grimm was coming on updating the outdated CASFM brochures. It was concluded that Susan would check with Mike to ensure that the organization had up to date brochures for the September conference.

The group discussed paying the registration fees for the chair person to attend the annual ASFPM conference each year on behalf of the CASFM organization. All in attendance were in favor of this concept and therefore it will begin this year.
 

END OF MEETING MINUTES

These meeting minutes have been prepared by Kevin Gingery. Any corrections, additions and/or modifications should be forwarded, within 7 days from receipt, in letter form to the following address:

Kevin Gingery
RBD, Inc. Engineering Consultants
209 S. Meldrum
Fort Collins, Colorado 80521

Prepared By: