ITEMS DISCUSSED

1.      Membership

The 1997 membership stands at 204 people which surpasses the previous membership high of 193 for any given year.

2.      Treasurer's Report

Savings Balance = $ 32.74 Checking Balance = $ 8,950.30

Walt reviewed the invoices received from John Pflaum for attending the ASFPM National Conference which included:

$928 (Hotel, car, gas, parking)
$335 (conference registration fee)
$270 (airfare)

It was agreed to reimburse John for these costs as he was previously approved to attend the national conference as the representative (chairperson) of the CASFM organization. It was further agreed to establish a policy during the 1997 CASFM Conference, by a vote of the membership, as to how much individual persons would like to have their dues raised to offset the cost of the chairperson attending the national conference each year. A suggestion was made that maybe the CASFM organization should contribute up to $1,000 towards the chairperson attending the national conference. In return the chairperson will prepare handouts (informational packet) from the national conference for mailing to each CASFM member.
 

3.      Workshops

The first of three LOMR/CLOMR workshops was recently held in Greeley and everyone who attended indicated that it was very successful. The Greeley workshop had a net positive cash flow of $241.41 before receiving an invoice from the Colorado Water Conservation Board (CWCB) for $378 for workshop materials. Kevin indicated that Craig Houdeshell's understanding from CWCB was that CWCB was donating the workshop materials. For future workshops it was agreed that the registration cost could be raised slightly to also cover the cost of the workshop materials.
 

4.      Flood/Stormwater Committees

Doug T. is considering a field trip to Buffalo Creek for the flood committee members. A revisit of the previous flood site one year later would be educational to all members. Doug would also like to get a listing of each members e-mail address for future committee contacts/notices. Kevin will make up a form for a future mailing which requests each members e-mail address.
 

5.      1997 Conference

The conference brochure is set to be mailed out in June. Discussion was held about making the brochure an 8½" x 14" size this year due to the amount of material needed to be placed within the brochure, Susan will work with Brad Anderson on the size.

Discussion was held about the workshops to be held at the conference. Doug T. is working on a HEC RAS workshop of some sort. It was agreed that the workshop registration should be handled by a separate mailing/registration form and not tacked onto the conference brochure. Discussion was held about the cost of flying someone in from Davis or Dodson to be a speaker and it was concluded that this would be too expensive for the CASFM members in addition to the conference registration cost. The group provided Doug T. with direction to plan the workshop more as a user's workshop with a three person panel to provide an overview/presentation of the program and answer individual operational questions. This type of workshop would best fit the 2 1/2 to 3 hour available time slot at the CASFM conference.

Susan indicated that a water quality hands on workshop is also being planned by Kevin McBride and she will coordinate with him on any matters that arise with reference to his planning as she works with Kevin.

Susan indicated that each workshop will have a box lunch provided and the cost of the workshop should include the box lunch cost. Doug T. and Kevin M. should coordinate with Mark G. on the cost of the box lunches for their individual registration forms as Mark is in contact with the hotel.

Discussion was held about the golf outing associated with the workshop. Possible sites include: Keystone ($ 87) ; Copper Mountain ($57) ; or Eagle's Nest ($40). It was agreed that in the best interest of the CASFM members, the lesser cost locations such as Copper Mountain or Eagle's Nest should be used. Larry will continue to finalize reservations at one of these locations.

Susan indicated that John Doerfer is putting together a notice about the outstanding project awards competition and the notice is due out any time to all CASFM members.

Mark indicated that planning with the hotel is identical to last year's conference with reference to rooms, meals, etc..

Doug W. indicated that the goal for vendor registration is 15 vendors. A discussion was held with reference to raising vendor registration from $150 per vendor to $200 per vendor. It was agreed to raise vendor registration from $150 to $175 for early registration and from $150 to $200 for late registrations in an effort to offset conference vendor costs.

Cindy gave an overview of the conference proposed program, including a handout of the draft program outline. This year's conference will feature a speaker/presentation at the awards dinner which is in addition to the regular program. Cindy indicated that each program speaker part has been filled at this time and she is in need of moderators. A discussion took place with reference to each group of three presentations time slot which is currently planned as 1½ hour time slots. Kevin reminded the group that previous CASFM meeting minutes, shortly after last year's conference, indicated that feedback by those attending last year's conference was to extend the 1½ hour sessions to 2 hours each. At the 1996 CASFM conference the 1½ hour sessions ran short on almost every set of three program sessions due to presentations running over their allotted times and lack of time for questions and answers. Cindy will work to revise the program outline to provide 2 hour time slots for each set of three program sessions.
 

END OF MEETING MINUTES

These meeting minutes have been prepared by Kevin Gingery. Any corrections, additions and/or modifications should be forwarded, within 7 days from receipt, in letter form to the following address:

Kevin Gingery
The Sear-Brown Group
209 S. Meldrum
Fort Collins, Colorado 80521

Prepared By: