|
|
|
GENERAL MEETING MINUTES
January 13, 2000 – City of Fort Collins
Meeting Attendees
|
Brad Anderson Kevin Gingery Susan Hayes David Hollingsworth |
Craig Houdeshell John Pflaum Cindy Thrush Herman Feissner |
The following is a summary of the interactions, comments and future items discussed. While this summary is not intended to represent a complete or comprehensive account of the meeting, it is intended to reflect the salient points raised or issues for further consideration. Should the attendees believe that anything may be misrepresented or misleading, please bring this to the attention of Cindy Thrush, CASFM Secretary.
1. ASFPM Update
1a. We received the Oct. 1999 Chapter Retreat Notes (Exhibit A in Agenda handouts) in a memorandum dated December 13, 1999. This memo documented options for chapter dues and services ASFPM provides to it’s member chapters.
1b. Exhibit B in Agenda packet summarized the Texas chapter response to the memo which was Option C, reduced dues and pay for services. .
1c. Exhibit C in Agenda packet summarized the Michigan chapter response to the memo, which was Option B, status quo.
1d. Previously the CASFM Board expressed interest in options A and C. After review, the CASFM Board decided to support Option C. This option basically has reduced fees and reduced benefits. Option C requires a yet to be determined annual dues and pay as you go for other services. CASFM recommended $100 as the annual dues.
1e. The CASFM Board still desires to look into forming sub-committees for ASFPM materials and other items, Terry Bowen to lead on this.
2. Regional Representatives
Included in the Agenda packet (Exhibit E) was a memo from Doug Trieste to the regional representatives regarding CASFM Socials for 2000. Doug was thinking about 4 events February through May and has already identified three speakers. He requested feedback on time for the socials and facilities. Suggested times were 4-6 pm, suggested locations included CB Potts and other pub type locations. Other ideas were for seminars on using Urban Drainage Computer Programs (not user friendly), and ASCE joint presentations/socials. David Hollingsworth, NE Regional Rep discussed trying to get two socials organized for his area.
3. Workshop & Seminar Scheduling
3a. Floodplain 101 Workshop – Kevin will follow up with Brian Hyde
3b. Previous Ideas – other ideas were also brought up, Chester Watson is conducting a free EPA workshop on Total Maximum Daily Loads, could send announcement to members, Susan will check on this. Also discussed were UDFCD software, UDFCD Volume 3, Floodplain Elevation certification (held around the state, same as done in Ft. Collins).
3c. Craig committed to an October date for putting together a ˝ day workshop, topic to be determined.
4. Treasurer Update
Savings Balance: $35.72
Checking Balance: $10,487.18
5. Secretary Update
5a. No corrections to last meeting minutes
5b. Membership update: Cindy reported that there were approximately 260 renewal notices mailed. To date we have received 174 renewals (people), 58 in the Individual category and 116 in the corporate or agency category.
5c. We discussed mailing a membership list to all CASFM members, sorted by geographical area. Cindy will send this out some time in March or April.
5d. Mail box update: Cindy handed out a January Mailbox report listing the items the mailbox has received, mainly junk mail, ASFPM correspondence and a few other items. Cindy asked for guidance on what to do with several items.
6. 1999 Conference Evaluation Forms
Brad handed out a summary of the 1999 conference comments. Good variety of comments received. Some people wanting more technical. Some people wanted more papers in the notebooks rather than abstracts. Priority for CASFM has been presentations and not papers to encourage participation. Print name tags in Bold. Overall rating was very good.
2000 Conference is August 30th, 31st and September 1st at the Sheridan in Steamboat Springs. Conference theme is “Storm into the 21st Century”
Need to start looking into 2001 conference. Steamboat Sheridan suggested we come on Sept. 19, 20, 21 for a room rate of $95 night. Board recommend that Mark go ahead and reserve this time at the facility.
7. 2000 Conference Planning
John handed out the time schedule spreadsheet for conference planning. We discussed the items to be done and the time line. Exhibit F in the agenda packet lists the 2000 conference positions (you know who you are!)
But, in case you forgot…..
|
Conference Chair |
John Pflaum |
|
Program Chair |
Jamie Cribbs |
|
Workshop Chair |
Robert Krehbiel |
|
Field Trips: |
Doug Trieste, Tom Browning, Brian Hyde (bike trip???) |
Vendors: |
Doug Williams |
|
Registration: |
Doug Stewart |
|
Plenary Session |
Terry Bowen |
|
CASFM Awards: |
John Doerfer/John Pflaum |
|
Hotel: |
Mark Glidden |
|
Golf Tournament: |
Mike Bartusek |
|
Newsletter: |
Position Open |
|
Logo/Materials |
Alice, John & Jamie |
We discussed the need to move up the deadline for the abstract submittal. We also discussed the need to more closely coordinate the submittal of project award nominations. The conference brochure will need to go out in May. We also need to notify the vendors as soon as possible of the change in date. We also need to check the food to determine if the conference fees need to be raised. A keynote speaker still needs to be determined. A few ideas were discussed, potentially a developer or perhaps the CDOT Director. A panel related to development might be good for a plenary session as well. Craig will follow up with his contact.
8. Other Items
Cindy handed out new stationary to Board Members who were present. She will bring some to each Board meeting for distribution to regional representative and other Board members that may need it.
ACTION ITEMS |
BY WHOM |
|
Look into forming sub-committees for ASFPM materials and other items. |
Terry Bowen Susan Hayes (if requested by Terry) |
|
Schedule Socials for Metro Denver |
Doug Trieste |
|
Schedule Socials for NE Region |
David Hollingsworth |
|
Work on Workshop for Oct. Timeline |
Craig Houdeshell |
|
Work on doing Floodplain 101, concentrate on rural areas? |
Kevin to check with Brian Hyde |
|
Reserve Steamboat Sheridan for 2001 for Sept. 19, 20, 21 |
Mark Glidden |
|
Check into TMDL workshop and potentially sending announcement to CASFM members |
Susan Hayes |
|
Call Vendors to notify them of a change in date |
Doug Williams |
|
Send out membership list to all CASFM members, sort by geographic area. |
Cindy Thrush |
|
Look into development related panel for plenary or keynote |
Craig Houdeshell |
|
Send out Request for Presentations for the Conference, with Project Awards |
John Pflaum |
NEXT MEETING:
9:00 am March 2nd at Nolte & Associates, 7000 S. Yosemite, #200, Englewood
Call Dan Bare at Nolte, 303-220-1001 if you need directions.