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GENERAL MEETING MINUTES
October 12, 2000 – McLaughlin Water Engineers Offices
Meeting Attendees
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Jamie Cribbs |
Brian Hyde |
The following is a summary of the interactions, comments and future items discussed. While this summary is not intended to represent a complete or comprehensive account of the meeting, it is intended to reflect the salient points raised or issues for further consideration. Should the attendees believe that anything may be misrepresented or misleading, please bring this to the attention of Cindy Thrush, CASFM Secretary.
1. Review of the 2000 Conference Evaluation Forms
Jamie Cribbs handed out a very nice summary of all the evaluations received for the conference. Most of the ratings were 4 or 5 (5 being the best) with a few 3’s and 2’s. The additional comments were very helpful and will be taken into consideration for planning next year’s conference. There was some discussion on trying to get participation from other professional groups such as landscape architects. In the past we have spent a lot of effort targeting special groups but have only had minimal success in conference participation.
2. Review of the 2000 Conference Committee Breakfast item of interest
Kevin handed out a summary of the items that were brought up at the committee breakfast meeting. These included:
• BMP Field Trips – lots of interest
• Workshops
How do we communicate the problem to the lay person ahead of an actual “storm event”?
How do we convince policy makers of a theoretical problem?
• Small community outreach program
Colorado communities
Elected Officials
Get onto the CML speakers list at their annual conference
• Terry McKee – new COE 404 changes
• Happy Hour Social Events – lots of interest in continuing this activity
3. Review of the 2001 Conference Volunteer Forms
We had several people fill out the conference volunteer forms to assist with
various aspects of planning the conference next year. Jamie Cribbs has the
forms. These will be used in the upcoming months for determining conference
planning committee positions and general help with the conference.
4. Establishment of presentation rules for future Conference Outstanding Project Award competition.
It was discussed whether the organization should establish any formal rules for
the project award competition at the conference. There was desire expressed by
some members to have clarification on whether or not “anything goes” for these
presentations (last year’s winners will be a tough act to follow!). John Doerfer
who has served as the committee chair person for the awards brought up another
concern that was expressed by a member regarding the time frame in which the
project was completed. Clarification was needed on whether the project must be
complete in the year prior to the May cutoff date, or whether the project can be
complete in any year prior to the May cutoff date. There was discussion on this
item including how things were done in the past. It was decided that there
should not be a restriction on having construction of the project be
complete in the one year time frame before the May cutoff. In other words,
projects can be complete in any year prior to the May cutoff. The group then
further discussed the issue of presentation rules. A key point raised is that it
would be very difficult to fairly implement rules on presentation style, and
where would the line be drawn (no music, no dressing up, no jokes, no handing
out anything, etc)? Other points brought up were: entertainment can be fun,
people can distinguish between hype/fluff and substance, if people don’t like
certain presentation styles they don’t have to vote for them, if you go out on a
limb you always take the risk that you might offend some people and not others.
It was decided that we would not put any restrictions on the project
presentation other than the existing time frame rule and that we would not
provide for any special audio/visual needs (video, music, lights). It was also
suggested that we put a copy of the project abstract in the notebooks so people
have something written to refer to if they want additional information.
5. Membership Update
We currently have 356 members. People who signed up as non-members and paid the non-member rate at the conference will be added to the membership list and will be sent renewal notices at the end of this year along with everyone else. It was mentioned that there were 10 people who signed up and paid as a member for the conference, but are not members. There was discussion on how this should be handled. It was decided that a phone call to these people thanking them for attending the conference would be good and then asking them if they would like a membership application and/or information about our organization. Doug Stewart will contact these 10 people.
6. Secretary Update
6a. No corrections to the last meeting minutes (we guess no one reads them, or Cindy does such a great job!)
6b. Mailbox update: Nothing new in the mailbox….it has been real disappointing
to open the box and nothing but junk mail….just like at home. The post office
box fees have been paid for the next six months.
7. Reaching out to Colorado Communities
The new treasurer, David Hollingsworth, submitted a very nice detailed report
for this meeting. A summary of the information is as follows.
Total Expenditures: $30,629.34 (conference, newsletter,
and socials expenses)
Deposits:
$28,541.00 (mainly conference fees)
Savings Balance: $36.21
Checking Balance: $11,463.12
It was brought up that we need to check if the organization brings in too much
money to be considered a non-profit organization. It was also discussed that we
need to verify that we have filed a non-profit organization renewal form with
the Secretary of State. Mark Glidden remembers filing one a few years back.
David Hollingsworth will follow up on this.
8. Regional Representative’s Update
8a: CASFM Happy Hour Social Activities: Stuart Gardner sent an e-mail to Kevin with his update. He is planning a social for the NW Region in November. The third Metro Region social will be held on November 2, 2000 at Baby Does and Doug Trieste will be coordinating this. The new regional representative for the NE Region, Debbie Haferman is scheduling a social for her region on November 8, 2000. Bob Soloman is working on setting up a social for the SE Region but no date has been set yet.
8b. Other News: None Reported
9. Workshop & Seminar Scheduling
9a. Floodplain 101 Workshop – Brian Hyde is working on this. He reported that he does have 4 people who have volunteered to help him organize the workshop. Brian has had comments that there was some redundancy in material. He would like to give the course in Alamosa first. There was also discussion on doing the course in the Metro Region, perhaps Denver. The last time it was offered was over 3 years ago up in Greeley. We also discussed what type of material could be offered for a Floodplain 201 Workshop. Items discussed included regulations (404, FEMA, NPDES), watershed approach, CRS, funding mechanisms, master planning, mitigation, river rehabilitation.
9b. Fall workshop – Craig Houdeshell – The date has been set for the first Thursday in November, and the hotel has been reserved. A definite topic has not been decided. Since we all agreed that the Floodplain 101 course should be done in Denver, Craig will coordinate with Brian to offer this workshop early next year instead of the November date.
10. ASFPM Memorandum of Affirmation
We discussed the proposed Memorandum of Affirmation from ASFPM regarding the role of ASFPM and the state chapters. A copy was sent to all members for comments and we received three comments, two in opposition, one in support. The group decided to give comments to ASFPM regarding the statement that indicates we should support their “principles”. The group wanted to have flexibility in case our opinion ever differs from National. Susan Hayes will follow up with ASFPM to potentially have the wording changed and also visit with other State Chapters to see what they think of this document. Susan and Kevin will work together to reach a conclusion on the Memorandum of Affirmation wording and execution there after that is in the best interest in CASFM.
11. Other Items
The group discussed the membership dues for 2001 and whether or not they should
be raised. It was decided to keep the membership fees the same. There was also
discussion about raising the conference registration fee as the costs for this
are going up and the fees are not paying for it. It was agreed to raise future
conference registration fees to help off-set the cost of the conference.
It was brought up that the organization could use a simplistic budget to guide
expenditures. David will look into previous budgets that have been prepared and
prepare a simplistic budget for 2001 and distribute it at the next general
meeting.
The meetings for the upcoming year were decided. Following are the dates and
locations. All meetings are held on Thursdays at 9:00 am and usually last for
about 2 hours. All CASFM members are invited to these meetings.
DATE |
LOCATION |
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January 11th |
Urban Drainage |
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March 15th |
City of Loveland |
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May 10th |
City of Lakewood |
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July 12th |
City of Longmont |
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November 8th |
McLaughlin Water Engineers |
ACTION ITEMS |
BY WHOM |
| Look into forming sub-committees for ASFPM materials and other items. | Still Pending - Terry Bowen and Susan Hayes (if requested by Terry) |
| Work on doing Floodplain 101, concentrate on Alamosa and Denver. | Brian Hyde |
| Transfer Newsletter Contact Duties to Vice Chair Position | Kevin Gingery |
| Contact Secretary of State regarding non-profit corporation renewal and look into income limits for non-profits corporations. Develop a budget for 2001 and present at the January General Meeting. | David Hollingsworth |
| Discuss ASFPM edits on Memorandum with National and other State Chapters. | Susan Hayes |
NEXT MEETING:
9:00 am on January 11th at Urban Drainage. Call Cindy Thrush at 303-455-6277 if
you need directions.