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GENERAL MEETING MINUTES
November 14, 2002, Boyle Engineering
- Lakewood
Meeting Attendees
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David Bennetts Chris Carlson Jamie Cribbs Joe Chaplin Paul deCurnou Jeremy Franz John Frazier Stuart Gardner Kevin Gingery Debbie Haferman Susan Hayes David Hollingsworth |
John Hunt |
The following is a summary of the interactions, comments and future items discussed. While this summary is not
intended to represent a complete or comprehensive account of the meeting, it is intended to reflect the salient points raised or issues for further
consideration. Should the attendees believe that anything may be misrepresented or misleading, please bring this to the attention of John Hunt, CASFM Secretary.
1. Membership Update
No Report.
2. Secretary Update
The minutes from the September 12, 2002 meeting were amended to include a
resolution that had been passed to allow David Hollingsworth to continue to act
as treasurer up to and including the November 14, 2002 meeting. There was
nothing else to report for the secretary’s update.
3. Treasurer Update
David handed out a treasury report and it was subsequently approved. A
resolution was approved to change the names on the bank account (of authorized
check signers), to reflect the change of officers.
4. Regional Representatives Updates
Metro Region representative Peter Kozinski reported Metro Region is planning a
joint conference with Urban Drainage on the topic of performance of various Best
Management Practices (BMPs). Muller Engineering and Wright Water Engineers will
assist in organizing and presenting the conference. The Metro Region did not
have any socials scheduled at the time of the meeting but has since scheduled
one for January 8, 2003 at Baby Does.
5. ASFPM – No Adverse Impact Resolution
Discussion on this issue was deferred to a later date.
6. Committee Reports
Floodplain:
Mark Matulik was not present at the meeting but he submitted for discussion
a draft paper on the goals and objectives of the Floodplain Committee for the
next year. The paper features two main goals: First, to identify the priority
services to be provided by the Floodplain Committee, primarily through an
outreach survey. Second, to coordinate Floodplain Committee activities with the
ASFPM Flood Mitigation Committee activities to assure consistency with national
goals and objectives. The goals were briefly reviewed but no resolution or
action was taken.
7. Workshops and Seminars
Chris Carlson listed all of the National Highway Institute (NHI) courses taught
by Ayres Associates’ Fort Collins staff that could be of interest to CASFM
members. These include HEC-RAS, Urban Drainage, Culvert Design, Introduction to
Highway Hydraulics, Bridge Scour and Stream Stability, as well as others. Any of
these courses could be modified slightly to make effective CASFM workshops.
Kevin Gingery noted that training of this type is very much needed. He stated
that he will definitely try to arrange a workshop this summer at Colorado State
University. Another need related to training is to provide ways in which CFMs
can earn their required continuing education credit. It was noted that over 60
persons attended the DFIRM workshop in October, giving evidence to the demand
for training.
8. General Meeting Schedule for 2003
The following schedule was approved for general meetings in 2003:
9. Annual Conference
2002 Conference Feedback Sheets
10. Newsletter
Cindy Thrush reported that a newsletter will come out soon. She is having
significant trouble getting enough useful information for the newsletter. She
typically gets no response at all to calls for articles. One idea offered at the
meeting was to pull in stories and information from the ASFPM web site, since
CASFM members are not necessarily ASFPM members, and therefore may not know
anything that ASFPM is doing. Jamie Cribbs will write a synopsis of the 2002
conference for the next newsletter.
11. Bylaws Revisions
In previous meetings, the Chair had presented proposed changes to the CASFM
bylaws, to bring them up to date with our current practices. Since the bylaw
changes had been discussed at length previously, the changes were approved by
resolution at this meeting.
12. Membership Renewal Discussion
NEXT MEETING:
Thursday January 9, 2003 at Urban Drainage in Denver.
ACTION ITEMS:
The Northeast Region hoped to host a social and workshop in December featuring
Lyle Zevenbergen of Ayres Associates discussing the SAM program. SAM is a
Windows-based sediment transport analysis program.
Stormwater:
Kevin McBride reported that a speaker had been arranged for the next
Stormwater Committee meeting: Robert McConnell will speak on sediment standards
for streams in Colorado. Kevin also suggested a possible name change of the
Stormwater Committee to Stormwater Quality Committee. This suggestion led to
some discussion but no motions or resolutions were offered at this meeting.
Stuart Gardner has since changed the committee’s name to Stormwater Quality
Committee on the CASFM web site.
Kevin discussed the 319 grants administered by the State Non-Point Source
Council. Kevin represents CASFM on the Non-Point Source Council. There is some
possibility that under the next federal funding cycle, Phase II programs will be
eligible for 319 funding.
Scholarship:
Jeremy Franz distributed copies of the proposed application package. Several
useful suggestions on the application and the selection process arose from the
meeting. At an earlier meeting the scholarship amount had been set at $1,000 per
school year. At this meeting it was decided by approved resolution to increase
the amount to $2,000. The initial half-year offering, therefore, will be $1,000,
to be disbursed to the successful applicant in February 2003.
Outreach:
Chris Carlson handed out an Annual Plan document featuring the mission
statement of the Outreach Committee and its goals for 2003. Some of the key
goals relate to the Colorado Municipal League (CML). For instance, renewing
CASFM’s membership in CML and having a significant presence at the CML
conference in June.
Some ideas were offered for possible workshops CASFM could offer at the CML
conference. Two prominent suggestions were drainage law and stormwater permit
requirements.
Stuart Gardner suggested that the Outreach Committee and the Membership chair
collaborate on ideas for expanding CASFM membership into currently
under-represented communities and
organizations. Some
possible initiatives discussed included expanded distribution of newsletters to communities
and
organizations; send articles to CML for their publications on municipal
projects; send articles related to bigger picture issues and needs, such as
effects of urbanization, floods during drought, etc.
• Thursday January 9 at Urban Drainage in Denver
• Thursday March 13 at McLaughlin Water Engineers in Lakewood
• Friday May 2 in Glenwood Springs (facility to be determined)
• Thursday July 10 at Ayres Associates in Fort Collins
• Thursday September 11 at the annual conference in Breckenridge
• Thursday November 13 at Boyle Engineering in Lakewood
Jamie Cribbs handed out a summary of the ratings and comments on the
conference evaluation forms returned at the 2002 conference. Generally the
feedback was quite positive. A 1 to 5 rating (1 is poor, 5 is great) was
solicited on 19 aspects of the conference. On every category the majority of
ratings received were 4 or 5. Several written comments were provided. Probably
the most notable negative comment related to a perception that vendors are
undervalued or not fully included at the conference. This led to some discussion at the
meeting about how vendors might be integrated more fully into future conference.
The issue was referred to the Conference Committee for their consideration.
2003 Conference Planning
The 2003 conference will be held at Beaver Run in Breckenridge. A roster of
2003 conference positions was circulated. Robert Krehbiel will be the Conference
Chair, and David Bennetts the Program Chair. The Conference Committee also
submitted a conference planning time schedule.
Certain specific questions were discussed related to the 2003 conference. One
question was whether the cost of a one-day registration should be increased.
Another was whether the cost of vendor registration should be increased to
include conference registration, providing a way for vendor representatives to
be more fully integrated into the conference. All questions related to the 2003
conference were referred to the Conference Committee for further discussion and
action.
2004 Conference Planning
The International Erosion Control Association (IECA), which is headquartered
in Steamboat Springs, has approached CASFM about the possibility of having a
joint conference with them in 2004. The goals of IECA are generally a subset of
the goals of CASFM. IECA could provide a lot of help in conference organization
and promotion. There was some discussion of this possibility at the meeting, but
no resolution. The issue was tabled to a future meeting.
Stuart Gardner asked whether we should plan to have the 2004 conference at
Beaver Run in Breckenridge. We have set tentative dates in 2004 with the hotel, but no
commitments or deposits have been made. Holding the conference in Snowmass or
Glenwood Springs was brought up for consideration. The discussion will be
continued at future meetings.
The following membership dues were approved by resolution for 2003:
• Individual member - $30
• Corporate and Agency Membership up to ten individuals - $150
• Employees of Corporate or Agency members beyond ten - $15 each.
1. Northeast region to schedule SAM workshop/social
2. Floodplain Committee to present specific proposal for CASFM resolution on No
Adverse Impact
3. Scholarship Committee to complete application package and promote scholarship
for spring term 2003
4. Outreach committee to renew CML membership
5. Stuart Gardner to place member survey related to CASFM in general and
workshop preferences on CASFM web site
6. Jamie Cribbs to write synopsis of the 2002 conference for the newsletter
7. Updated bylaws to be posted on web page