GENERAL MEETING MINUTES

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Colorado Association of Stormwater & Floodplain Managers

Board Luncheon Meeting Minutes

Silvertree Hotel, Snowmass, CO

Thursday, September 29, 2011

Meeting Attende= es

Officers:

&nbs= p; Outgoing Chair – David Mallory, UDFCD

Outgoing Vice Chair, Incomi= ng Chair – Dave Bennetts, UDFCD

&nbs= p; Incoming Secretary and Scholarship Chair – Shea Thomas, UDFCD <= /p>

Outgoing Secretary, Incomin= g Vice Chair – Brian Varrella, City of Fort Collin= s

Treasurer – Deb Ohlinger, Olsson Associates

Metro Re= gional Rep. – Robert Krehbiel, Matrix Design

Outgoing Northeast Region Rep. – Basil Hamdan, City of Fort Collins

Northwest Region Rep. - Bet= sy Suerth, Garfield County

Committee Cha= irs:

Project Awards – John= Pflaum

Outreach – Ken Cecil,= J3 Engineering

Stormwater Quality – = Holly Piza, UDFCD

Floodplain – Kallie B= auer, Baker

Membership – Kevin Gi= ngery, City of Loveland

Website and Facilities R= 11; Stuart Gardner, CDOT

The following i= s a summary of the interactions, comments and items discussed. While this summa= ry is not intended to represent a complete or comprehensive account of the meeting, it is intended to reflect the salient points raised and issues for further consideration. Should the attendees believe that anything might be misrepresented or misleading, please bring this to the attention of Shea Th= omas, CASFM Secretary.

1)&n= bsp; Recap of 2011

CASFM hosted the 2011 Flood Risk Symposium in Boulder t= his year and the APWA Water Summit in Denver.&= nbsp; Committee activity is up, and our state chapter membership is second only to Texas in number of active members.= Our total number of CFMs among the membership is similar to that of California’s FMA, which represents a much larger geographic area and population than Colorado.

The outgoing Chair stated that he enjoyed the CASFM Conference the most of all the conferences he has attended nationwide. The location and the population ma= ke the CASFM event a pleasure to attend. David also thanked the Board for making his job easy and fun over the past 2 years.

2)&n= bsp; Unfinished Business – David Mallory, outgoing Chair

David noted he would lik= e the future to include improved coordination between CASFM and ASFPM. The regular ASFPM all-chapter call= s will be a good start to this effort, though they have been difficult to attend.<= span style=3D'mso-spacerun:yes'> David suggested a group from CASFM= might be able to commit to sitting in on the conference call and report back to t= he general membership. Informati= on from the discussion could be posted to the ASFPM Corner on the CASFM websit= e, and added to the newsletter. = Asking Brad Anderson and Jeff Sickles to report regularly would also benefit the C= ASFM general membership.

The outgoing Chair belie= ves it would be especially beneficial for CASFM committees to connect to ASFPM com= mittees, including their Stormwater Committee, Natural and Beneficial Functions Comm= ittee, No Adverse Impact Committee, etc.

Committee Chairs are unc= ertain about their roles within CASFM. Tasks and responsibilities are not always clear or well defined, and Chairs have been asked to draft their impressions of current roles and resp= onsibilities. The idea of combining the Outreach= and Training Committees into one Education + Outreach Committee seemed like a reasonable idea. The outgoing= Chair suggested it would be similarly beneficial for Officers and Board members to outline their roles. This mig= ht help generate interest in volunteering among the general membership. Stuart Gardner currently adds information to each Committee’s page on the CASFM website, but the membership is still unclear where and how they can plug in. It is the responsibility of Commit= tee Chairs to monitor their web pages.

David would like to see = CASFM facilitate more integration with planners, emergency managers, and other non-engineering parties practicing in flood prone areas. This may be possible by adding continuing education credits (CECs) from the American Planning Association (APA) and other organizations. Betsy Suerth noted the NW Region was able to ask a local planner to = set up these CECs before a region event, and the typical fee was waived by the = APA (most likely due to the fact that the event was officially hosted by Garfie= ld County).

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3) 501(c)3 Tax Status

The application is in to= the IRS. The resolution to approv= e the amended Articles of Incorporation at the general membership meeting earlier= the same day was the last action item for the organization to take. If CASFM is dissolved, all assets = must be conveyed to a similar organization.&nbs= p; If that organization cannot be identified, assets will be distribute= d by the State. More discussion was offered during the general membership meeting.

The tax benefit of the 5= 01(c)3 status may not be realized for the 2011 Annual Conference, but will be available next year.

4) Insurance Policy

The insurance policy for= CASFM must be renewed after October 1. The general liability coverage was problematic as the broker was ask= ing $1,800 this year. Recent quot= es for the same coverage came in around $500 per year. Final paperwork will be coordinated through Shea Thomas and Deb Ohlinger this year.=

5) CFM Training Notebook

The notebook from the CFM training class offered by CASFM has been requested by individuals not atten= ding the class. The FEMA-480 manua= l is available in PDF form from the ASFPM website, but the presentations by the course instructors change annually. The instructors work diligently to develop and present this material, and it was suggested that it may be preferable to ask people to sign up for= the course before the notebook can be made available. That way the cost of printing can = be offset by the course fee.

6) ASFPM Training Roll-Out

ASFPM is attempting to o= ffer training opportunities in the future. One of those will be an updated CFM course. The content of the others is unkno= wn at this time.

7) Annual Conference

The CASFM 2012 Annual Co= nference will be held in Steamboat during the last week of September. It will conflict with the LID Symp= osium every other year by this schedule. <= /span>

The new Conference forma= t was discussed, and overall the Board believed it has been well-received by the general membership. The more relaxed schedule and longer Wednesday lunch were appreciated, as were the 3 simultaneous technical tracks. The new catalogue was extremely well presented and cost less than the notebooks= of years past.

The attendance list for = this year’s conference will be finalized on the website from the check-in records. These records help members obtain = CECs for their CFM and P.E. credentialing. Attendee lists from previous years are archived on the website.

8) Membership Registration and Renewal<= /span>

A concept for a new rene= wal invoice similar to ASFPM’s was presented to the general membership. A card similar to the one provided= by ASFPM could also be made available to the members.

Some difficulties were encountered for those signing up to take the CFM exam this year, but the cl= ass signup did not present any problems.

9) Next General Membership Meeting

Date + Time:=         &= nbsp;   Thursday, November 10, 2011, starting at 9:00 AM
Location:            =      Applegate Group
Address:            =       1499 W. 120^th Ave., Suite 200, Denver, CO 80234